This Privacy Policy establishes the commitment of Fundação Belmiro de Azevedo (hereinafter FBA) to its stakeholders (e.g. employees, suppliers, customers, partners and scholarship holders) in protecting the personal data for which it is responsible, aiming to contribute to strengthening and consolidating the relationship of trust and proximity it has with them, through clear and transparent communication of what it does with this data and what rights it recognizes to the respective holders and how they can exercise them.
FBA acts in strict compliance with the principles described in this policy, Regulation (EU) 2016/679 (General Data Protection Regulation) and applicable data protection legislation, in all personal data processing activities under its responsibility.
FBA processes personal data through various operational and technical means to support its business process activities.
a. Objectives
The Privacy Policy, as a communication instrument, has the following main objectives:
b. Scope of application
The Privacy Policy applies exclusively to the processing of personal data carried out by FBA, in the context of the intended purposes. For the purposes of this policy, personal data is considered to be any information relating to an identified or identifiable natural person (data subject). The data subject is identifiable and can be identified directly or indirectly, in particular through an identification number or through specific characteristics of his or her physical, physiological, genetic, mental, economic, cultural or social identity.
c. Maintenance, communication and application of the policy
The Privacy Policy must be reviewed annually when there is a change in circumstances and whenever there are legislative changes, to validate that it remains current and adequate in relation to applicable regulations and laws. Proposals for policy revision and supervision of its application and compliance are the responsibility of the competent FBA management body.
This policy must be known to all FBA employees and must be made available to its stakeholders whenever the processing of their personal data is involved through the appropriate channels, namely on the websites of FBA, EDULOG and Colégio Efanor.
a. Our Privacy Commitment
FBA operates on the basis of trust and transparency. This commitment extends to our day-to-day relationships with our employees, suppliers, partners and other stakeholders. The privacy and security of the data you entrust to us is a priority for us.
We are committed to only collecting, storing, processing, transmitting or deleting your personal data in a transparent manner and that is essential to the relationship maintained. We will inform you of how we use your personal data and for what purposes, with the guarantee that we collect, share and store your personal data in accordance with best practices in the field of security and protection of personal data.
When your personal data is collected, stored, processed, transmitted or deleted by other entities, we require the same level of privacy and security.
We want you to feel confident that your personal data is safe with us, as we will always be committed to protecting your privacy, and we take our responsibilities regarding the protection of your personal data very seriously and with commitment.
Whenever you have any questions about our use of your personal data, we will be available to help you via email at dataprotection@fba.org.pt.
b. Who is Responsible for Your Personal Data
The Belmiro de Azevedo Foundation, headquartered at Praça de Liège, 146, 4150-455 Porto, with corporate number 502 697 334, is responsible for processing your personal data under the terms of the General Data Protection Regulation and the complementary legislation on the protection of personal data in force.
w. Personal Data We May Collect
In this Privacy Policy, the term “Personal Data” means the set of information that relates to you and that allows us to identify you, directly or indirectly. Your personal data may include, for example, your name, your tax identification number, your address and your contact details (physical and/or electronic).
d. How and Why We Use Your Personal Data
We use your personal data to the extent strictly necessary for the relationship maintained, namely, for the following purposes:
e. How Long We Keep Your Personal Data
We only keep your personal data for the period necessary to fulfill the objectives defined within the scope of the relationship maintained and to comply with the law.
Once the maximum retention period has been reached, your personal data will be anonymized or securely destroyed/deleted.
f. With Whom We May Share Your Personal Data
In some cases we may disclose your personal data to other entities in connection with the services provided by them. In such cases, we require that they have in place appropriate security measures to protect your personal data.
Where required by law, we may have to disclose your personal data to authorities or third parties, and in such cases our control over how your personal data is protected is limited.
g. How You Can Exercise Your Personal Data Protection Rights
In certain circumstances, you have the right to access or request from us:
You also have the right to withdraw or change, at any time, the consent you gave us to use your personal data.
The exercise of these rights is excepted when your personal data is used to safeguard the public interest, in particular in cases of crime detection and prevention, or when they are subject to professional secrecy.
To exercise your personal data protection rights or whenever you have any questions about our use of your personal data, you should contact us via email at dataprotection@fba.org.pt.
If you are dissatisfied with how we use your personal data or with our response to your request to exercise your rights, you can lodge a complaint with a competent supervisory authority.
h. Cookies
FBA uses cookies on its websites that allow us to improve the performance and browsing experience of our users, increasing, on the one hand, the speed and efficiency of response and, on the other, eliminating the need to repeatedly enter the same information. As a user you can accept or delete cookies. Enabling, disabling or deleting cookies can be done in your browser. To do this, follow the instructions in your browser (usually located under the “Help”, “Tools” or “Edit” options). Disabling a cookie or a category of cookies does not delete the cookie from your browser, and to do so you must delete it manually.
i. How We Protect Your Personal Data
We have a range of information security measures in place, in line with national and international best practices, to protect your personal data, including technological controls, administrative, technical and physical measures and procedures that ensure the protection of your personal data, preventing its misuse, unauthorized access and disclosure, loss, improper or inadvertent alteration or unauthorized destruction. In terms of information security, we are committed to the same continuous improvement that we are guided by in our daily activities.
Among others, we highlight the following measures:
Where required by law, we may have to disclose your personal data to authorities or third parties, in which case our control over how your personal data is protected is limited.
j. Updates to this Privacy Policy
This Privacy Policy may be updated from time to time, which will be disclosed through appropriate channels, namely the FBA website.